Innovation is always associated with changes and therefore often encounters resistance from the workforce at first. Work processes have to be adapted and employees have to be trained or retrained. It is usually the employees who are directly affected who shy away from innovations and changes. Good change management is necessary to ensure broad acceptance within the team. Employees should already be involved in process design or optimization.
In addition, many entrepreneurs also have doubts about data security and dependence on the Internet. In addition, the automation of tasks and processes means a financial effort at first, which experience has shown is amortized in the medium to long term.
Display processes with SharePoint and Office 365
There is an unmanageable number of different processes in companies, so it is often difficult to use standard solutions, especially when processes are represented across applications.
Our solutions are therefore always as individual as the companies themselves. Processes can only be displayed in SharePoint or, for example, be connected to SharePoint Workflows, Microsoft Visio, Microsoft Power Automate and/or Power Apps. Connections to systems outside the Office 365 world are also conceivable. In this way, simple as well as complex multi-stage processes can be digitized and automated in a transparent and comprehensible manner.
Visualize digital business processes with SharePoint workflows
Processes in SharePoint can be made available to users very specifically for certain document types or generally as a release process for all documents. To make it easier and error-free hire some professional SharePoint consulting services provider, such as Al Rafay Consulting. The approvers can be fixed or specified by the requester when a workflow is started. A workflow can be started at any time, either manually or automatically when a document or element is created or changed. The approval requests or task assignments through the workflows are implemented with workflow tasks that are assigned to the users. Optionally, an e-mail notification can be sent about the new workflow task. Of course, with SharePoint workflows, external data from SharePoint can also be integrated into the process automation.
Here I have shown a classic vacation application process. The workflow is started when the respective employee fills out and saves a vacation application. The approval request is then automatically assigned to the supervisor. If the latter rejects the application, the employee receives a notification by e-mail, otherwise, the application is forwarded to the HR department. If approved, the vacation is automatically entered into the calendar, a success notification is sent and the process is completed.
Also Read About: Revamp Traditional Business Processes with Innovative Custom SharePoint Development Services
Map digital business processes with Microsoft Power
Microsoft Power Automate is a great connector for services in Office 365 and beyond. With Power Automate, an incredible number of Office 365 applications can be connected to each other and to applications outside of the Microsoft family. The most common services are Outlook, SharePoint, OneDrive, Notifications, RSS and Twitter, but Salesforce, Trello and Dynamics can also be linked using Power Automate.
A large set of templates helps to create your first own flows. If no suitable template is available, the templates can be modified or flows can be created without a template. Every user can create their own flows for their own processes – usually without any programming knowledge. At the same time, flows can also be deployed globally for an entire company.
For example, we can select an approval flow template to trigger an approval process for the vacation request. For this, we have to log into the service we want to connect to, for example, SharePoint, and can then select a list to which the flow should refer. Numerous actions and conditions can now be added via drag-and-drop. Within each action, we can refer to the connected SharePoint list, for example with an IF-THEN condition.
Microsoft Power Automate is also available for mobile devices so that processes can be viewed, managed or created while on the go. Microsoft consulting firm have professional teams of developers who know all the tips and tricks to make SharePoint more beneficial and save money and time for your organization.