Negotiating flexible work arrangements is becoming increasingly common, especially for those juggling personal responsibilities, health needs, or caregiving duties. Whether it’s flexible working hours or a schedule that allows for a greater work-life balance, it’s important to approach this conversation with your boss with clarity and preparation. To learn how to get ready to negotiate with your employer, consider the following steps.
- Understand your needs
Before approaching your employer, take some time to really understand what you need from a flexible work arrangement, and why you need it. Are you looking for reduced hours, the ability to work from home, or maybe adjusted start and end times? Also think about why you need this—is it because of personal responsibilities, a health issue, or something else? Knowing exactly what you need and why you need it will help you present a clear and concise request to your employer.
- Prepare for a meeting with your boss
Once you know what you’re asking for, gather evidence to support why this arrangement won’t just benefit you, but your employer as well. Highlight how flexible work arrangements can lead to increased productivity, lower stress levels, and higher job satisfaction. If you can, bring examples or statistics from reputable sources to back up your points.
- Consider the needs of the business
It’s important to approach the negotiation with an understanding of your employer’s needs and concerns. Be ready to discuss how your proposed schedule can fit within the team’s workflow and how you plan to manage your responsibilities effectively. Showing that you’ve thought about the impact on the business demonstrates your commitment and professionalism.
- Negotiate flexible working hours and/or location
Be clear about what type of flexible working hours, or work-from-home arrangement you’re seeking. Whether it’s starting and ending your day earlier, working four longer days to have one day off, or having the ability to shift hours around when necessary for appointments, explain how this flexibility will allow you to manage your time better and be more focused during your working hours. If you’re looking to work from home, be clear about what days you’d like to do so, and how regularly.
- Suggest a trial period
If your employer is hesitant, suggest starting with a trial period to see how the flexible arrangement works out. This could be a few months where you and your employer assess how the new schedule is impacting your work and the team. A trial period can be a low-risk way for your employer to see the benefits of flexible work arrangements firsthand.
- Communicate openly and honestly
Open and honest communication is key in any negotiation. Be transparent about why you’re requesting a flexible work arrangement and how it will help you manage your personal responsibilities and health needs better. Keeping the dialogue positive and constructive will go a long way in reaching an agreement that works for both you and your employer.
- Be flexible
When negotiating flexible work arrangements, you may need to be flexible too. Your employer might have suggestions or modifications to your proposal that still meet your needs. Being open to compromise shows that you’re willing to work together to find a solution that benefits everyone involved.
- Follow up in writing
Once you’ve reached an agreement, make sure to get the details in writing. This can be a formal agreement or an email summarising the conversation and the agreed-upon arrangements. Having everything documented ensures clarity and provides a reference point for both you and your employer.
Negotiating flexible work arrangements can seem daunting, but with the right preparation and approach, it’s entirely possible to create a work schedule that fits your life. This not only supports your health and personal responsibilities but can also lead to a more satisfying and productive work life. Remember, flexibility in the workplace is becoming increasingly common, and many employers are open to arrangements that keep their employees happy and healthy.
Need some support?
If you feel overwhelmed at the thought of having this conversation with your employer, there is support out there that can help you. If you’re living with a disability, injury, or health condition, you might be eligible for support from a Disability Employment Services provider. DES providers specialise in helping people living with an injury, disability, or health condition find and keep meaningful work, including working with employers to make any required workplace modifications.
If this sounds like something you’d benefit from, don’t hesitate to reach out to a professional for support.
